PSJ BOARD OF DIRECTORS MEETING OCTOBER 14th.doc

PSJ Soccer Board of Directors Meeting May 6, 2008

 

 

Members in Attendance:  Mark Pappas, Mike Cantaloupe, Rich Keinath, Kim Ferguson, Dean Breaux, Jeff Procter, Shea Wiley, Chau Le, Tex Loadholtz, Tim Compton, Scott Headrick, Cindy Battipaglia

Members Absent:  Glenn Reeves, Mike Fessner, Noah Compton, Joshua Adams, Greg Pruett, Gaberiel Guerrero

 

Minutes from last meeting on 4/8/08 had an incorrect date, but were APPROVED by BOD.

 

 

The meeting was called to order at 6:10pm by President Mark Pappas.

 

Tim Compton:  Review of Club’s financial statement was reviewed and copies are available for those

Board Members who would like to see complete statement. 

Mark Pappas:

Passed around his B.O.D. (Board of Directors) Transition List to help incoming Board Members adapt. 

BYSL Fall Calendar was distributed. 

“Wet field” signs still need to be ordered.

 

Five Year Plan still needs input and to be written for incoming BOD members.

Spring Games cancellations.  Mark stated that he was approached by many individuals about games being cancelled or postponed for the “wrong reasons”(ex. Best player was ill/out of town) and not that a field wasn’t available.  Mike Fessner will be given this information to be discussed at his coaches meetings. 

PSJ Community Center Dances.  PSJSC has reserved July 18^th and October 3^rd.  Discussion yielded that the Board could not come up with enough volunteers to “man” the July dance.  BOARD APPROVED that the U9 Comp Co-ed and the U11 Comp Girls could provide staff and utilize any funds generated from the July 18^th  dance to benefit their teams.  The October date will remain open to the club. 

 

Fall 08 Board Member Positions List was passed around.  Anyone wishing to remain on the BOD need to write in the position(s) they are willing to take on for the coming year. 

 

BOD APPROVED comp teams for the 2008-2009 Fall/Spring seasons.

Lori Cantaloupe will be the new Donations Coordinator as APPROVED by BOD unanimous decision.

A calendar was passed out with important dates for upcoming events: 

Ÿ  May 17 & 18 Comp Playoffs/DC Cup Challenge will need volunteers.  List was passed around for members to sign up for days they could be at SCCSC fields to volunteer. 

Ÿ  May 31 & June 1^st DC Cup Finals

Ÿ  June 3^rd First day for Comp Tryouts.  Joshua Adams to get Comp Schedule on PSJ website.

Ÿ  June 3^rd Begin online registration. 

Tex Loadholtz:

 

Family Banners- The “banners” would not be standard sponsor banner material, but a type of white board that’s about 3x3.  Depending on the graphics, the cost could be about $25 per banner to the club and we could charge $50 to families wishing to have one made.  Tex will also check into getting magnets/bumper stickers, etc., made to help the club gain support while obtaining income.  BOD APPROVED this item and Tex will have further info at next Board Meeting.

Chau Le:

 

Comp teams are not meeting financial obligations.  Mark and Chau will hold a Comp Coaches meeting prior to try-outs to remind them of the Club’s procedures regarding Comp obligations.

Jeff Procter:

Demosphere will be online and “live” by the end of this month.  We need to be going by June 3^rd for online registration.

Meeting adjourned at 8:25pm by President Mark Pappas.

 

 

PORT ST JOHN SOCCER CLUB BOARD MEETING FOR JUNE 10, 2008

Members in attendance: Tim Compton, Jeff Procter, Gabe Guerrero, Lydia White, Mike Fessner, Mike Cantaloupe, Lori Cantaloupe, Dean Breaux, Chau Le, Rich Keinath, Angelo Rodriguez, Mark Pappas, Cindy Battipaglia, Tex Loadholtz.

Members Absent: Tina Calderin, Glenn Reeves, Gary Wiley, Shea Wiley, Joshua Adams.

Guests: Karen Geuits, April Prince, Scott Headrick

Meeting started at 6:50pm by Mark Pappas, President.

Minutes from last BOD meeting on May 06, 2008 are approved.

TIM COMPTON: Financial statement from Tim Compton. Financial statement is provided and copies are available for all BOD members. Tim states his opinion that the club needs to be “more financially responsible.”

MARK PAPPAS: No BYSL report due to recent fires. Meeting moved to 6/11/08 at 7:30pm.

Mark will go. Need to appoint a liaison to BYSL.

Wet field signs have been ordered per Tex Loadholtz.

Online registration is up, but still being worked on by Jeff Procter.

There needs to be a “Training Session” for Board Members with access to the new Demosphere site.

Jeff to set up the session and notify Mark of date/time.

Web Access: Full Access will be given to Pres, VP, Josh, Jeff

Limited Access to Secretary, Registrar, Comp Coordinators.

Registration should pick up due to advertising signage per Mark.

The FYSA roster from last season needs to be downloaded from FYSA for Angelo.

Two walk in registration dates set up.

• Weds, June 18^th volunteers are: Mike C., Lydia, Jeff, Angelo.

• Saturday, June 21^st volunteers are: Angelo, Cindy Gabe, Mark.

Donation Forms for Rec are now separate from the donations form for Comp.

Summer Camp 59 kids total. Free water will be provided by the club via Jeff and Tim Compton.

MOTIONS VOTED ON AND APPROVED AS OF 6/10/08 BY BOARD OF DIRECTORS:

• maximum total of TEN Recreation AND Comp Scholarships per Fall/Spring year.

• U8 will now play 4 v 4 with arc size to remain as is.

• New Board Members approved are: Tina Calderin/Head Team Parent, Lydia White/Asst. Team Parent, Jeff Procter/Concessions Manager, Angelo Rodriguez/Asst. Registrar and Tim Compton/Treasurer.

• ALL PAID TRAINERS for either REC or COMP MUST carry a one million dollar liability insurance policy for themselves AND must belong to a professional organization. All PAID trainers should have to show FYSA (background check) clearance and proof of insurance/pro organization membership.

• Tex’s idea for decals/family banners/magnets were chosen and he will order 30 magnets, 30 cling/static decals and one family banner 18” x 24” (Battipaglia Family) for use during Team Parent Meeting in August. Cost for the items will be set at the next meeting.

• Tim Compton will order BellSouth DSL Business Lite service for the club.

• U8 teams will not be permitted to move up together within the club-Team draw will prevail.

MOTIONS TABLED/ADDED FOR NEXT MEETING AGENDA:

• Tex requests $2000 to purchase soccer paint for fields via a company that offers free freight.

• Club needs to implement policy regarding U9 Comp teams.

• Girls program director position-Mark.

• Allow/not allow Comp teams to form between Fall & Spring seasons.

• VP interest in forming a U10 and U14 Girls-not this season-informal survey on site.

• Mike Fessner to get further info on trainers from Challenger, MSA and UK-can the club afford cost?

Items continued on page 2.…….

Page 2 PSJ Soccer BOD Minutes for June 10, 2008 continued

Continued list of MOTIONS TABLED/ADDED FOR NEXT MEETING AGENDA…..

• ALL VOLUNTEERS will need to re-establish their volunteer status with FYSA for the Fall season.

• Mark Pappas is asking Club to allot $200 for deposit for dance @ PSJ Community Center to benefit U11 Comp Girls team and U9 Comp Co-Ed Team.

• Cindy Battipaglia to contact Pat Lloyd at New Beginnings For Life regarding sponsorship assistance for families in need. Bishop Photo is recommended for upcoming season due to past positive experience/dependability/credibility/customer service.

• Lori Cantaloupe went through all available data on current/past sponsors. She will actively seek to re-establish sponsorships with old and new businesses. She will also contact Chris Fox at PMC. Lori is made aware that the deadline for sponsor names to be put on uniforms for this season is 2 weeks (on, or about June 27^th, 2008).

• Jeff Procter is requesting a “dutch door” to replace the current door leading to concession. He will get prices, but alarm system may have to be rewired for this type of door. Suggestions such as a spring “baby-gate” could work in the interim.

• Pest problem is not handled by Parks & Rec, but will have to be done “in-house.”

• Jeff Procter also requested a pressure washer and a wet/dry vac for concession for this Tuesday. Mike Fessner will donate his old wet/dry vacuum and loan his pressure washer to save the club from purchasing these items.

• Dean Breaux-states that Adult Leagues are utilizing fields that Parks & Rec are trying to re-sod and are damaging the new turf. Parks and Rec will have to ask them to move. It’s not PSJ Soccer’s responsibility to inform them or ask them to move to a different area.

• Dean Breaux also states that courses for Referee Assignor are currently available.

Meeting is adjourned at 9:18pm by President Mark Pappas.